Organize file on pc

See System Requirements. Available on PC. Show More. People also like. Webcam PiP Free. Convert Text to Audio Advanced Free. Smart File Renamer - Free Free. What's new in this version 2. Additional information Published by Qiplex. Published by Qiplex. You may have a desktop computer at home and at work, use a smartphone and maybe a tablet at home and on the go, and borrow a computer when you visit friends or the library. We need to access our files wherever we are and whenever we want.

This article examines the best ways to store, name, and organize files, so you can access them from any device, at any time. You can access free cloud-based storage if you use Apple, Google, or Microsoft products, with the option to purchase storage upgrades.

There are many free and fee-based options for cloud-based storage in addition to Apple, Google, and Microsoft, including Dropbox, Box, pCloud, Sync, and iDrive. Four things to consider as you compare cloud storage options are collaboration, version control, security, and searchability. This last point warrants a little more explanation. Create a single root folder called "Shared Documents" for example and store all documents in subfolders inside the root folder.

Having a single location for all electronic documents makes it easier to find things and to run backups and archives. Create other folders within these main folders as need arises. A folder named for a client might include the folders "customer data" and "correspondence".

The goal is to have every file in a folder rather than having a bunch of orphan files listed. Do not create complex, deeply-layered folder structures. Wherever possible use descriptive file names instead. Some operating systems such as Unix do not allow spaces in file or folder names, so avoid this if your computing environment is mixed. Under Windows the maximum full path length for a file e.

Give electronic files logical, specific names and include dates in file names if possible. The goal when naming files is to be able to tell what the file is about without having to open it and look.

How will you know who the letter is to without opening it? If you are sharing files via email or portable devices you may want to have the file name include more specific information, since the folder information will not be included with the shared file. The best time to file a document is when you first create it. So get in the habit of using the "Save As" dialogue box to file your document as well as name it, putting it in the right place in the first place.

If there are folders or files that you use a lot, force them to the top of the file list by renaming them with a! This article was co-authored by wikiHow Staff. Our trained team of editors and researchers validate articles for accuracy and comprehensiveness.

This article has been viewed , times. Learn more If you have many pictures, documents, music and other digital files, you know that they can become unorganized. Follow the steps below to create a well organized, powerful computer organization system.

These instructions are for Windows users, but the instructions can apply on other operating systems also, in the abstract.

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Download Article Explore this Article Steps. Tips and Warnings. Related Articles. Make folders. If you have pictures, you need a pictures folder.

Class-work requires a folder and sub-categories. Family Photos requires the sub categories: Family trips, or Family Occasions. If you also use this computer for work, make a work folder.